Privacy Policy
Last updated: August 21, 2023
Introduction
Tulsa Metro Jobs values the trust our users and customers place in us when they give us access to their Personal Data. This Privacy Policy describes how we work to maintain that trust and protect that information.
Our Privacy Policy details how we collect, use, and disclose the Personal and Non-Personal Data we collect from and about you when you access or use our online and/or mobile websites, applications, services, and software, interactions with us on the phone or in person, or, where permitted by applicable law and in line with this Privacy Policy, that we obtain from publicly available sources or third-party sources.
Who is Responsible for Your Information
This section explains when Tulsa Metro Jobs is a controller or a processor of your Personal Information, and which entity is responsible for your Personal Data.
If you are a user located in Japan, please also see the region-specific section.
For Job Seekers:
- For certain processing, Tulsa Metro Jobs can be a processor of your application materials submitted through Tulsa Metro Jobs Apply and of your interview information when you participate in an interview hosted on Tulsa Metro Jobs. These data are controlled by the Employer to whom you are applying. As a processor, we retain data until the controller tells us to delete it.
- Tulsa Metro Jobs is a controller of all other information that you provide in the course of your use of our Sites.
For Employers:
- For certain processing, Tulsa Metro Jobs can be a processor of Job Seeker applications submitted through Tulsa Metro Jobs Apply, and of data that you provide to Tulsa Metro Jobs via Candidate Import. When you sign up for our Candidate Import service, you will be required to agree to a DPA with Tulsa Metro Jobs outlining the terms of our relationship. As a processor, we retain data until the controller tells us to delete it.
- Tulsa Metro Jobs is a controller of all other information that you provide in the course of your use of our Sites.
The Tulsa Metro Jobs controlling entity responsible for your information will depend on your location and the product or service you use with us. It is important to note that the contracting entity indicated in our Tulsa Metro Jobs General Terms of Service may differ from the entity listed as a controller in this Privacy Policy.
For users in the US, the controlling entity is Tulsa Metro Jobs Inc.
Important Definitions
| Job Seeker | An individual searching for employment openings, services, or information related to their personal employment or job search |
| Employer | Individuals and/or organizations seeking information related to hiring or human resources, seeking Job Seekers, or seeking to make available information regarding employment openings, on their behalf or other’s behalf, including but not limited to agencies purchasing for multiple parties and employment agencies |
| Personal Data | Any information that relates to an identified or identifiable individual and can include information about how you engage with our Services, such as device information or IP address |
| Special Category Data | Any information that relates to an identified or identifiable individual and reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health, sex, or sexual orientation. |
| Non-Personal Data | Any information that does not relate to an identified/identifiable specific individual, e.g. data relating solely to a business |
| Your Information | Personal and Non-Personal Data that pertains to you |
| Controller | The entity which decides how and why your data is processed |
| Processor | An entity which processes data in a particular way, at the direction of a controller |
| Tulsa Metro Jobs | Any of Tulsa Metro Jobs’s entities, including Tulsa Metro Jobs Inc.. |
| Relay Service | Tulsa Metro Jobs provides two-way message proxy and relay services to the users of our Tulsa Metro Jobs products including, but not limited to: Tulsa Metro Jobs Resume, Tulsa Metro Jobs Apply, Post a Job, Tulsa Metro Jobs Chat, Tulsa Metro Jobs Onboarding, Tulsa Metro Jobs Text2Apply, private calling, and other electronic communication services whether in the form of phone, text, video or audio. |
| Affiliates | Any entity that directly or indirectly, controls, is controlled by, or is under common control of or with an Tulsa Metro Jobs entity, now or in the future. “Control” for these purposes means having a majority of shares or the right and ability to direct management. This includes Tulsa Metro Jobs-affiliated entities located outside the EEA or Switzerland. |
| Job Listings | Employment openings on Tulsa Metro Jobs |
| Tulsa Metro Jobs Profile | All application and contact information stored on your Tulsa Metro Jobs job seeker account, including resume information, assessment results, and answers to screener questions. |
| Resume | An Tulsa Metro Jobs resume or a resume that you upload yourself |
| EEA | Member States of the European Economic Area |
The Scope of Tulsa Metro Jobs’s Privacy Policy
This Privacy Policy covers data that we collect through the Sites, directly from data subjects, or that we obtain from third parties. In cases where you follow a link to a third-party website, you are no longer covered by our Privacy Policy, and any data collection or processing activity that takes place on that website will be governed by that website’s own privacy policy. We only collect data on the Sites that display a direct link to this Privacy Policy.
The Site is only for use by people aged 16 or over. However, for users in Japan, the Site is only for use by those who meet the permitted minimum age under Japanese law for Tulsa Metro Jobs to lawfully provide you with use of the Site. In all jurisdictions outside the EEA and the UK, if you are under the age of majority in your jurisdiction, you must use the Sites under the supervision of your parent, legal guardian, or responsible adult.
Applicants to jobs at Tulsa Metro Jobs should reference the Applicant Privacy Policy.
Current and former employees of Tulsa Metro Jobs should reach out to their Human Resources partner to reference the Global Employee Privacy Notice.
Data collection and use
Learn about the types of data Tulsa Metro Jobs uses to support the services we provide.
Tulsa Metro Jobs uses different types of information in order to provide our Sites’ services, products, and features to you. The Personal Data we collect and process may vary, depending on how you use our Sites.
If Personal Data is required, to provide particular Tulsa Metro Jobs services or features to you, it will be indicated at the time of collection. If Personal Data is required and you choose not to provide it, then the particular feature or service may not be available to you.
Information that Tulsa Metro Jobs collects
In accordance with applicable data protection laws in the EEA, controllers must have a legal basis to process information. This means we rely on different legal bases to process your information, depending on the purpose of processing outlined in this Privacy Policy.
Full details of the types of personal data we collect from you, the purpose of processing it, our processing operations, and details of the legal bases we rely upon for GDPR are detailed below.
Retention of Your Information
Where Tulsa Metro Jobs acts as a controller of your Personal Data, we retain such data until it is no longer necessary to fulfill the purpose it is being used for, as required by applicable laws, or until you ask us to delete it.
Information on how long we retain your information, for each purpose, is set out in the following section. In determining these appropriate retention periods, we consider the purposes for which we process Personal Data and whether we can achieve those purposes through other means. We also consider the extent, nature, and sensitivity of Personal Data and our legal obligations with respect to data. Where possible and relying on our legitimate interest in improving our Sites, Tulsa Metro Jobs anonymizes or aggregates Personal Data, so that it can no longer be associated with or identify a user, in which case Tulsa Metro Jobs can further process the information. For example, we may use anonymized job seeker data, such as your resume or profile data to test the accuracy of our products and services. Another way we may use anonymized data is to make sure our technology is helping all people get jobs in a way that is fair.
Where Tulsa Metro Jobs acts as Processor of your Personal Data, we store such data until instructed to delete it by the Controller.
Personal Data we collect from all users:
| What we collect | How we use it | Why we process it | Legal basis | Retention Period |
|---|
| Account management data – including login credentials, permissions, and associated account actions (such as when your account is created, when you log in, add information, request a service, and any changes to your account). | We collect, analyze, process, and store your account management data.
| To create and maintain an account at your direction. | Account management data is processed as part of performance of a contract. | Account lifetime, or per applicable legal requirements (for example: in cases of legal obligations pursuant to fraud) |
| Activity data – areas of the Sites you visit, where you click, scroll, hover over or otherwise interact with the Sites, and when and for how long the activity occurred. | We collect, analyze, process, and store activity data including via automated means, and in some cases record in real-time.
For Employers, this may also include actions taken with regard to a Job Listing or to Job Seeker’s resume or application. | For fraud prevention.
To improve our Site services. | We rely on our legitimate interests in understanding how users interact with and use our Sites; and keeping our Sites safe and secure.
Activity data is monitored to prevent malicious and fraudulent activity, or Spam on our Sites as part of performance of a contract.
| Account lifetime |
Communication data – interactions with or through Tulsa Metro Jobs, including third-party messaging services, apps, and websites such as Whatsapp or LINE or by telephone, including calls and SMS texts and also emails and notifications.
Please note that your relationship with third-party services (such as those from Facebook, Google or Whatsapp) or any other third-party website is governed solely by your agreement with third-party operators of those platforms. | We collect, analyze, process, profile, including via automated means, and store your Communication Data.
| To make it easier to apply to jobs and for employers to find candidates.
To send Job Seekers relevant Job Listings, and applications to Employers.
To send you relevant marketing emails.
To improve our Sites and services.
| We rely on our legitimate interests in providing a valid and relevant service to our users and to continue to improve our products and services. We provide an opt out so you can object to marketing messages.
Under the limited circumstances where we call you and where the call is recorded, we may rely on your consent.
| Account lifetime |
| Contact information – name, phone number, email and address | We collect, process and store your contact information. | To send you marketing and transactional emails, and to send you reminders.
To create an account at your direction.
To conduct or coordinate interviews, where you are using the Tulsa Metro Jobs Hire product.
To contact you and provide services related to campaigns sponsored by Tulsa Metro Jobs, including posting you materials or prizes.
To establish a complaint handling system.
To contact business in order to enhance our services.
| Transactional emails are sent as part of performance of a contract.
At account creation, marketing emails are sent on the basis of the legitimate interest of promoting and improving our services.
Reminders of upcoming interviews and events are consent-based.
Job-alerts sent to your email are consent-based.
Account creation and interviewing are done on the basis of performance of a contract.
In certain markets, we might rely on your consent in order to contact you and provide services related to campaigns sponsored by Tulsa Metro Jobs.
Contacting you, including by post are done on the basis of legitimate interest and, in some cases, performance of a contract.
The complaints handling system is done as a legal requirement in Japan.
| Account lifetime |
Device information – IP address/device ID, user agent.
We collect the name you have associated with your device, device type, telephone number, country, and any other information you choose to provide. | We collect, process and store your device information.
| For fraud prevention.
To administer your account and to help you find more relevant Job Listings. For example, while using a mobile device to access Tulsa Metro Jobs, Tulsa Metro Jobs may provide a Job Seeker with relevant Job Listings that are located within the same zip code as where this activity is taking place. | We rely on our legitimate interests in keeping our Sites safe and secure and to provide a valid and relevant service to our users .
| Account lifetime |
| Location data | “Coarse” location data is collected and stored; “precise” location data is collected but not stored against your account. | To help you find more relevant Job Listings. | We only collect location data when you have not indicated that you do not wish to share it.
| Account lifetime |
| Messaging data – messages that you send on the Sites, ATS connected with Tulsa Metro Jobs’s service and through Tulsa Metro Jobs’s messaging Relay Service | We process, monitor, review, store, and analyze such content, including via automated means.
| For data analysis, quality control, enforcement of the Sites’ rules and other Tulsa Metro Jobs policies, content moderation, and to improve the Sites or any other Tulsa Metro Jobs product or service. Examples of such improvements would be improving the open rate of messages by optimizing their delivery, optimizing our search results, improving Job Listings, permitting applicants to manage their applications after transmitting them to Tulsa Metro Jobs, providing Job Seekers with the status of their application when instructed to by Employers, ensuring you are provided with personally relevant product features and communications, and preventing fraud and spam. | We rely on our legitimate interest in keeping our Sites safe and secure.
Messaging data cannot be malicious, spam, or fraudulent and is monitored as part of performance of a contract.
Depending on the applicable law, we may rely on your
consent. | 10 years |
| Payment information – last four digits of your payment card and other verification data | When you use chargeable services, we collect information to facilitate payment and verify your account. Tulsa Metro Jobs never stores your full card number. | To effect payment for a chargeable service.
To facilitate due process and provide information in response to a valid legal process, such as subpoenas, search warrants, and court orders, or to establish or exercise its legal rights or defend against legal claims. | To comply with our legal obligations with respect to financial reporting and valid legal information requests.
In our legitimate interest to ensure we are in contact with the correct person. | Per applicable legal requirements |
| Scheduling information – your availability and responses to calendar invitations for interviews, including from third-party calendar providers if you choose to link them to your account. | We collect, process, and store scheduling information. | To facilitate interviews scheduled through and held on Tulsa Metro Jobs’s interview platform. | We collect this information so that Job Seekers are able to interview with Employers as part of performance of a contract.
| Account lifetime |
| Telephone data – when a Job Seeker or Employer are contacted through Tulsa Metro Jobs’s telephone Relay Service | We collect, process, and store information about whether a call was answered and call duration, but we do not record calls made through the Relay System.
| To facilitate contact for the purpose of submitting applications, conducting job interviews, or other communication related to a Job Listing. | Facilitating contact is undertaken on the basis of performance of a contract and processing information on whether a call was answered is pursuant to our legitimate interest in providing our services.
Depending on the applicable law, we may rely on your consent. | Account lifetime |
| Authentication data – when you use single sign on (SSO) to log into your Tulsa Metro Jobs account we collect name, profile picture, public profile information, and email address | We store the information collected from your SSO account to authenticate you as a user of both Tulsa Metro Jobs and the third party. | To make signing into Tulsa Metro Jobs easier and more secure. | Consent – If you no longer wish to share data with Tulsa Metro Jobs from your SSO account, you can adjust your SSO account settings. | Account lifetime, or until you unlink your accounts |
| User feedback and satisfaction data – including ratings and plain text feedback on how we can improve our services. | We process, monitor, review, store, and analyze such content, including via automated means. | To improve our Sites and services. | We rely on our legitimate interest in operating, managing, and improving our Sites and services. | Account lifetime |
Information we collect about Job Seekers:
| What we collect | How we use it | Why we process it | Legal basis | Retention Period |
|---|
| Application data – your resume and other materials shared when you apply to a job through Tulsa Metro Jobs, your activity in relation to that application, as well as scheduling of / participation in an interview | We process your application data and, in some cases, store it on behalf of the Employer. | To facilitate your application to a Job Listing.
To help Employers find relevant candidates and improve our services
| Performance of a contract as these data are essential to help you find jobs
We rely on our legitimate interests in providing a valid and relevant service to our users.
| Account lifetime |
| Application screening data – your answers to screening questions | We pass your screening data to the relevant Employer, and may listen to and analyze the recording. | To improve our services.
As part of your application process to a Job Listing. | Performance of a contract between Tulsa Metro Jobs and an Employer.
We rely on our legitimate interest in improving our services. | Account lifetime |
| Assessment data – results of Tulsa Metro Jobs Assessments that you complete as part of an application process | We collect, analyze, process, profile, and, in applicable markets, store your assessment data. | To help you find more relevant Job Listings.
As part of your application process to a Job Listing. | Performance of a contract between Tulsa Metro Jobs and an Employer.
We rely on our legitimate interest for analytical purposes in providing a valuable and relevant service to the Job Seeker. | Account lifetime |
| Demographic data – age, race & ethnicity, gender, disability, arrest or conviction history, and LGBTQ+ community membership | Under limited circumstances, we collect and process special category data. We only collect and process this data in certain markets where permissible by law. We analyze it for specific purposes in line with applicable data protection regulations.
The provision of this information is entirely voluntary and will not be used in any determination of your job application. | For evaluating our algorithmic fairness, in line with Recruit’s fairness principle.
To improve products that address employment barriers in accordance with Tulsa Metro Jobs’s ESG commitments.
To help employers hire more inclusively. Where we share these data with employers, we only do so in aggregate.
| We only collect this data with your consent, and only in markets where such collection is permitted. | Account lifetime, or until you decide to remove these data (where applicable) |
| Disposition data – information about the status of your job application and the decisions taken by the Employer or by you, such as whether you were contacted, interviewed, hired, or if you withdrew your application or rejected an offer | We collect, store, process, and analyze this information. | To further understand the effectiveness of our Sites and their features and to award the “responsive employer badge”, a badge that will be awarded to employers who confirm the application status of more than 50% of Tulsa Metro Jobs Apply applicants. | We rely on our legitimate interest in operating, managing, and improving our Sites.
| Account lifetime |
| Profile data – including your resume, photo (where applicable), preferences, when you are online or recently active on Tulsa Metro Jobs, qualifications and assessments information, and any other data included in your Profile. | We collect, store, process, and analyze your profile data. | To help you find more relevant Job Listings.
To send you invitations to apply to certain jobs.
To offer suggestions to you when you apply for jobs on third-party websites in our mobile software.
To show when you are online or recently active on Tulsa Metro Jobs. | Performance of a contract as these data are essential to help you find jobs. | Account lifetime, or until you remove your profile information |
Resume data (searchable) – You have the choice to have your resume searchable or not searchable. If you keep your resume searchable, Employers will be able to search for and view your resume, and a publicly-viewable URL will be generated.
Resume data includes your work history, education history, certifications, licenses, patents, summary information, and any other data you provide on your searchable resume. Setting your resume to searchable may also allow Employers to see that you have expressed interest in jobs similar to their Job Listings. | We collect, store, process, profile and analyze your searchable resume data, as well as make it available for third parties to view. | To enable Employers to invite you to apply to their jobs. | Performance of a contract as these data are essential to help you find jobs.
We rely on our legitimate interest for analytical purposes in providing a valuable and relevant service to Employers.
You may change the visibility of your resume at any time by accessing your account settings. | Account lifetime, or until you remove your resume |
| Resume data (not searchable) – only you and any third parties who you agree to share your ‘not searchable’ resume with can view your resume. | We collect, store, process, profile, and analyze your not searchable resume data. We only share your not searchable resume data with Employers at your direction, when you apply to jobs.
| To help you find more relevant Job Listings. | Performance of a contract as these data are essential to help you find jobs.
We rely on our legitimate interest for analytical purposes in providing a valuable and relevant service to the Job Seeker. | Account lifetime, or until you remove your resume |
Personal Data we collect from Employers:
| What we collect | How we use it | Why we process it | Legal basis | Retention period |
|---|
| Business information – verification documentation about your business, employee contact details and physical location of business. For example, this may include a Federal Employer Identification Number (EIN), Business Registration information, or a utility bill. It can also include employer screening information. | We collect, process, store and analyze such data to verify that Employers on our Site are legitimate.
This information will be used for internal purposes only, subject to any request by law enforcement or a court order. | To prevent fraud and spam, and to protect Job Seekers.
To enhance our service.
To improve the accuracy of market analysis and sales strategy.
| We rely on our legitimate interest in detecting and preventing fraudulent activities on our Sites.
We rely on our legitimate interest to enhance our service and to improve the accuracy of market analysis and sales strategy.
Where we are required to comply with a legal obligation. | For data provided for verification purposes, we delete such information after your account has been verified. For information used for billing, we retain in line with legal requirements. |
| Rich media content – videos, pictures and other content about your business | We import and/or store such content and display it on our Sites. | To enable Employers to enhance their Job Listings and Company Pages by adding rich media content. | Consent – an Employer does not have to provide this data.
We have a legitimate interest to improve our service and help Employers attract the best quality candidates. | Account lifetime, or until you remove such this content. |
| Video recordings – pre-recorded (aka one-way interviews) and live interviews on Tulsa Metro Jobs Hiring Platform | We process video recordings on behalf of Employers, until instructed to delete the data, in line with our role as a data processor | To allow users to conduct and participate in interviews on our platform | We process these videos on behalf of an Employer and delete at the Employer’s request as part of performance of a contract. | We hold these videos until instructed to delete by the employer, in line with our role as a data processor |
Personal Data we collect from non-users of our Sites:
| What we collect | How we use it | Why we process it | Legal basis | Retention period |
|---|
| Profile information – we purchase resumes and other profile information from third parties where permitted by applicable law and in line with this Privacy Policy | Under limited circumstances, we store and analyze such data to identify prospects and send marketing materials where permissible by law. | To reach audiences unfamiliar with Tulsa Metro Jobs. | We rely on our legitimate interest in providing a valuable and relevant service to users of our Sites. | We hold this information until instructed to delete them by the data subject, or until they are no longer necessary to fulfill the purpose it is being used for |
Any Personal Data that Tulsa Metro Jobs obtains from other third-party sources will be processed by Tulsa Metro Jobs in accordance with this Privacy Policy and all applicable laws.
Additional Purposes and Disclosures of Information
— Resume data
By creating a searchable resume through the Site or uploading a file resume on the Site, you are requesting and authorizing Tulsa Metro Jobs to make available your resume to third parties, in accordance with our General Terms of Service . When you create a profile on Tulsa Metro Jobs, your resume is set to searchable by default. This means that profile data and resume data (searchable), except as otherwise indicated on the Site, may be available to third parties, such as Employers.
Please note Employers and Employer representatives who access your resume data while it is set to searchable visibility, or to whom you apply with your not searchable resume, may choose to share your resume with additional parties. Tulsa Metro Jobs is not responsible for such sharing. Similarly, when you share your searchable resume directly with a personalized link, we cannot control who sees your resume when you share that link.
You may change your resume privacy settings at any time. If you do not want Tulsa Metro Jobs to make your resume data (searchable) available to third parties without your direction or if you do not want Employers to contact you, you can set your resume to not searchable.
– Employer Accounts
We offer users the ability to link Employer accounts together. Linked users can be assigned specific roles, which provide varying levels of access to the candidate Personal Data contained in the parent account. If you are an Employer and you invite other Tulsa Metro Jobs users to link their accounts to yours, you agree that such linked users may have access to any and all information in your account. Types of candidate Personal Data include resume contacts, application materials and statuses, communications with applicants, any action taken by you or another user linked to the account, when you took that action, and billing information within the account. When an Employer account is delinked, either by your own action or an administrator’s action, you will lose access to all candidate Personal Data in the linked account.
– Resume Review Services
In certain markets, we may also offer additional resume review services to help Job Seekers build and improve their resumes. For example, this can include helping you understand how your resume may be parsed by applicant tracking system software, feedback on ways to build a more effective resume, or a personalized resume review video. In providing these services, Tulsa Metro Jobs may give you feedback, including questions and comments on the contents of your resume, about Your Resume or other materials you submit through the services. We provide this feedback directly to you, and may give you the ability to access it within your account. It is not made available to Employers.
– Automated Processing of Your Personal Data
We perform automated processing of Personal Data to evaluate specific aspects relating to a user and to analyze and predict a user’s preferences and interests. Where we perform this processing, we do so either on the basis of user consent or performance of a contract, whereby such processing is necessary for us to provide our services to Job Seekers and Employers. For example, such processing allows us to match Job Seekers with Employers effectively, to provide Job Seekers with Job Alerts, recommended jobs, and invitations to take action on jobs that the Job Seeker is likely to be more interested in, to send particular Job Seeker applications to an Employer, to display search results, to send application status notifications on behalf of Employers, or to perform certain spam and fraud detection activities to protect our users. Such processing is subject to the safeguards detailed in this Privacy Policy to protect the privacy of our users.
— Site activity recording: what we do with the data
We collect, record, process, analyze, and store any and all activities you take on the Site and on the affiliated sites, and any and all interactions and communications you have with, on, or through the Site and affiliated sites. We may also use third parties to collect and process this data on Tulsa Metro Jobs’s behalf, in connection with our operations to improve the Sites, protect our users, and optimize our services as described further in this policy. This activity data includes: which areas of the Site you visit (including URLs), which content you view, which information you input, whether and where you click, scroll, hover-over, mouseover, or otherwise interact with or communicate with or through the Site and affiliated sites, the timing of each activity, and time spent on each activity. We collect this data from everyone using the Site and affiliated sites, including users of private browsing mode, “incognito mode,” or similar modes. We use vendors as an extension of the Site and affiliated sites to collect, record, process, analyze, and store this data.
We process your activity on the Site and affiliated sites to help us better understand how you use them. This helps us improve and inform the products and services we offer. All of which allows us to help you find jobs.
Because it’s critical to how our sites operate, if you do not want your actions to be collected, recorded, processed, analyzed, or shared in this way, you may need to cease using our sites.
Who we share your data with
Learn about how and why Tulsa Metro Jobs shares information with our Affiliates and other third parties.
Transfers of Information to Our Affiliates
Tulsa Metro Jobs shares information with its Affiliates for the reasons outlined below. The services provided to you and the functionality of the Sites could not be provided without such transfers. If you do not wish your information to be transferred in this way you should not use the Sites.
| Purpose of sharing | Explanation of sharing |
|---|
| To improve our services | Provides Job Seekers with personalized and improved content, performance, features and service.
Provides Employers insight into job performance. |
| More employers, job listings and job seekers | Job Seekers can access more job listings, and Employers can access more Job Seekers. |
| Better security for users | Improves user security and internal operations, troubleshooting, and detection of fraud and spam. |
Transfers of Information to Employers
Tulsa Metro Jobs sends Job Seeker Personal Data to Employers, including, on the instruction of Job Seekers and Employers. Such transfers are performed in the course of the job search, application, and interview process. Job Seeker Personal Data transferred to Employers in this way is processed in accordance with Tulsa Metro Jobs’s Terms and those of the relevant Employer. This transfer may include sending your application and/or additional candidate information, such as your contact details, to other platforms that process Job Seeker Personal Data for the Employer, such as the Employer’s preferred Applicant Tracking System (ATS) or scheduling platform.
Employers agree to comply with all their responsibilities under applicable data protection rules with respect to the collection, processing, and storage of Personal Data, as well as providing adequate protection of all data subject rights provided for under all applicable data protection rules.
Transfers of Information to Job Seekers
Tulsa Metro Jobs sends certain Employer-related information to Job Seekers. This includes publishing Job Ads, Company Pages, and salary information on the Sites and publishing Job Listings on third-party websites. Tulsa Metro Jobs may also make available certain Employer-related information to Job Seekers, such as information about an Employer’s activity and responsiveness on the Sites. This can include the Employer representative’s name, the Employer’s city/state location, whether the Employer has taken or has chosen not to take an action with regard to the Job Seeker’s resume or application such as opening, viewing, responding to or making a decision in regard to it, whether the Employer has engaged with other Job Seekers or viewed other Job Seekers’ resumes, and whether the Employer has taken an action in regard to a Job Listing such as pausing or closing it. We do this in order to help Job Seekers evaluate employment opportunities. As an Employer, when you use the Sites (for example by posting a Job Listing or contacting a Job Seeker through the Tulsa Metro Jobs Resume Program) you agree that Tulsa Metro Jobs may provide this information to Job Seekers.
Transfers of Information to Service Providers and other third parties
We use third parties to perform services in connection with our operations, to improve the Sites and our services, products, and features, to protect our users and better understand their needs, and to optimize our services and our users’ experiences. By using our Sites, you acknowledge Tulsa Metro Jobs’s use of such third-parties, including, but not limited to, for the purpose of collecting, processing, analyzing, and recording your activity on, interaction with, and communications with, or through our Sites. This includes: which areas of the Site you visit (including URLs), which content you view, which information you input, whether and where you click, scroll, hover-over, mouseover, or otherwise interact with or communicate with or through the Site, the timing of each activity, and time spent on each activity. Our third parties collect this data from everyone using the Site, including users of private browsing mode, “incognito mode,” or similar modes.
We process your activity on the Site directly or through third parties to help us better understand how you use them. This helps us improve and inform the products and services we offer. All of which allows us to help you find jobs.
All transfers of information to service providers are covered by appropriate data agreements and, in the case of cross-border data transfers, legal mechanisms for doing so. We transfer data to service providers for the following reasons:
| Purpose of sharing | Explanation of sharing | Legal basis |
|---|
| Providing personalized experience | To provide relevant features, services, and preferences through your engagement on our Sites | Legitimate interest to provide services |
| Improving our services, products, and features | To continuously maintain a high standard of services, products, and features | Legitimate interest to improve our services |
| Protecting users | To prevent or investigate possible fraud or other security and safety violations | Legitimate interest in preventing fraud and security violations |
| Facilitating payments | To check credit, effect payment, and service your account | Performance of a contract |
| Installing or using an Tulsa Metro Jobs app | Limited personal information such as IP address and event data is shared with the platform from which you download the app to: Facilitate log-in through third-party accounts; provide you with services and attribution of ads; | Legitimate interest to provide services and attribution of ads |
| Storage | Cloud service providers that host and store our data | Performance of a contract |
| Verifying professional licenses or certifications | As part of an application process | Consent – we only verify certifications as part of an application process with your consent |
Tulsa Metro Jobs will not sell or rent data collected from the Tulsa Metro Jobs Interview Updates or Recruiter Invitations short code programs to third parties for marketing purposes.
Transfer of information to partners
In certain markets, Tulsa Metro Jobs works with partners who are involved in helping Job Seekers find opportunities. These partnerships introduce Job Seekers to Tulsa Metro Jobs and our services. These types of partnerships help Tulsa Metro Jobs understand the needs of Job Seekers in diverse audiences and how we can improve our services for diverse audiences. In some instances, Tulsa Metro Jobs shares limited information back to our partners about Job Seekers. For example, confirmation that a Job Seeker has created an Tulsa Metro Jobs account or used one of our Sites successfully (for example, by applying to a certain number of jobs or utilizing our career guides). We strive to help all Job Seekers find jobs but we are primarily a website, so these partnerships help us reach audiences that may not come to Tulsa Metro Jobs through regular internet use. These partners may advertise their career services in partnership with Tulsa Metro Jobs. For the avoidance of doubt, where partners are co-branded on the site, each entity is a separate controller of your Personal Data.
Transfers of Publicly Available Information
When users post content on the Sites in a manner that is intended to make that content searchable by individuals, Tulsa Metro Jobs reserves the right to aggregate and share that information with third parties. For example, if an Employer posts a job on the Sites, Tulsa Metro Jobs may share that Job Listing or information contained within that Job Listing with third parties, at Tulsa Metro Jobs’s discretion and subject to agreement with such third parties. Tulsa Metro Jobs also reserves the right to share information aggregated from public sources in this capacity.
Transfers of information from service providers
Tulsa Metro Jobs may collect and use information about users obtained from third-party platforms such as social networking sites for the following purposes:
- To classify and quantitatively understand the number of responses and spread of marketing campaign measures such as TV commercials;
- To monitor the reputation of Tulsa Metro Jobs’s services to understand what is appreciated and what is not, and use this information in communication plans;
- For early detection of improvements to the service, monitoring of user feedback, and planning of countermeasures;
- To provide support for users who do not know how to use Tulsa Metro Jobs’s services;
- To find product defects (e.g., “When I try to open the application, it displays a 501 error and I can’t use it” or “I can’t apply for a job”) and escalate the issue to the development team
Links to Third-Party Sites
The Sites may make available links to other third-party websites. When you click on such links, you may leave our Sites. Your web browser may also disclose to the third-party website the URL of the Sites page you clicked from, and this URL may include search terms and filters you used on the Sites. The Sites may also make available Company Pages, which may contain information provided by third-party Employers.
Tulsa Metro Jobs is not responsible for the privacy practices of third parties. Please consult their individual privacy policies to learn more.
Security
Learn about how Tulsa Metro Jobs helps protect your personal information to make your experience as secure as possible.
Tulsa Metro Jobs uses reasonable security measures to help protect your personal data. Tulsa Metro Jobs intends to make your experience as secure as possible by protecting personal data covered by this policy against loss, misuse, alteration, or unauthorized access. We perform regular vulnerability assessments of our systems and network to help protect your personal data. However, no method of transmission or method of electronic storage of information via the Internet can be 100% secure. For example, emails or other messages sent via your web browser, or resumes shared with employers may not be encrypted by the recipient. Where the security of your information is beyond our control, we cannot guarantee the privacy of such information.
Cookies and Tracking technologies
Learn about how these technologies are used for site management, measurement, targeting and marketing purposes.
When you visit the Sites and in some of our advertisements on third party websites we use cookies, web beacons, and other similar technologies, for measurement services, better targeting advertisements, and for marketing purposes. Please see our Cookie Policy for further detailed information regarding our use of cookies including how you can control the use of these cookies via your browser settings, including, where you wish to opt-out of our use of unnecessary cookies.
Logging from third-party websites
If you do not already have an Tulsa Metro Jobs account but log in to Tulsa Metro Jobs using a third party such as Facebook or Google, this creates an Tulsa Metro Jobs account using the same email address used in your Facebook or Google account. If you agree to provide this information to Tulsa Metro Jobs, Facebook or Google will authenticate you and redirect you to Tulsa Metro Jobs. Please note, when you log in to Tulsa Metro Jobs using your Facebook or Google account, Facebook or Google will use cookies in order to authenticate you as a Facebook or Google user.
By accessing Tulsa Metro Jobs through your Facebook or Google account, you understand that Facebook or Google will share certain Personal Data for the purposes of authentication to permit you to access our Sites in a secure manner. If you no longer wish to share data with Tulsa Metro Jobs from your Facebook or Google account, you will need to adjust your Facebook or Google account settings. Information passed from Facebook or Google to Tulsa Metro Jobs will be considered Tulsa Metro Jobs account information for purposes of your use of Tulsa Metro Jobs.
You have the ability to disable the connection between your Facebook or Google account and your Tulsa Metro Jobs account at any time by accessing your privacy settings on your Facebook or Google account. Facebook or Google may also ask for your permission to share certain other details with Tulsa Metro Jobs, including but not limited to your name, profile picture, public profile information, and email address. Once you give this permission, the requested information will be shared with Tulsa Metro Jobs. This information will be used to provide services to you, including populating your Tulsa Metro Jobs Profile on Tulsa Metro Jobs. The shared information will remain associated with your Tulsa Metro Jobs Profile until you modify or delete it.
Do Not Track Requests
We do not respond to the browser “Do Not Track” (DNT) signal if enabled by the user in their web browser. When we set or read cookies on non-affiliated sites that have integrated our job search and display features, we do so, for example, to provide a personalized job search experience to users on those sites. We do not share any information about your use of our Sites with those third parties. When third parties that we have integrated into the Sites (as described in our Cookie Policy) set or read their own third-party cookies, they may or may not respond to the DNT signal.
Conversion Tracking
Tulsa Metro Jobs may provide an Employer with code for a Conversion Tracker to place on its website that pings the Job Seeker web beacon and tracks whenever a Job Seeker has applied to a job on that Employer’s website. The Conversion Tracker is simply a counter that notifies Tulsa Metro Jobs that a Job Seeker has applied, and also has the ability to count applications across devices if a Job Seeker is logged in to the Employer’s website.
Acquisitions and other reorganizations
Learn about how your data may be disclosed to one or more third parties in connection with any change in ownership.
Information collected pursuant to this Privacy Policy, including Personal Data, may be disclosed to one or more third parties in connection with any change of ownership or control in Tulsa Metro Jobs’s business (whether by merger, acquisition, sale, or otherwise), or any other reorganization or joint venture, or assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceeding), and any such information may be used by such third party in accordance with this Privacy Policy until you are otherwise notified. Equally, information collected pursuant to this Privacy Policy, including Personal Data, may be disclosed to one or more third parties in connection with any acquisition or merger carried out by Tulsa Metro Jobs of such third parties.
Your personal data rights
Learn about your rights to access, update, delete, object, and restrict the processing of your personal data.
As a user of our Sites, you may have certain Personal Data rights. All users of Tulsa Metro Jobs, regardless of location, may exercise these rights with some limitations, as set out in this Privacy Policy. These rights are provided only to human account holders, and are not available to employers or other legal entities, except as required by law. If permitted by the law, a third-party is able to make a request on your behalf.
We verify all requests through email before actioning them and reserve the right to deny a request where we are unable to verify your identity satisfactorily. This also applies to requests submitted on your behalf by someone else.
Although Tulsa Metro Jobs offers these rights to all its users, subject to applicable laws, Employers may not offer the same rights. You should consult your local laws and the laws in the Employer’s location to understand what your rights are regarding your application materials and other Personal Data of which the Employer is the data controller.
If you have any queries or complaints about how we process your Personal Data, we encourage you to contact us.
The Right of Access to and Portability of Your Personal Data
You may make a formal request to access (also referred to as the “right to know”) your Personal Data by by sending an email to privacy @ tulsametrojobs.com (remove spaces when sending email) from the email address associated with your account. You are able to access much of your Personal Data by viewing it directly in your account.
You have the right to request that we disclose the Personal Data we collect, use, disclose and “sell” or “share” ) about you. We will provide your Personal Data to you in a portable format. This enables you to take your data from us in an electronically usable format and to transfer your data to another party in an electronically usable format. If you have interacted with a Site using more than one email address, please submit a separate request for each email address so that we may provide this personal data as well.
The Right to Rectify Your Personal Data
You have the right to rectify (update or correct) your Personal Data. You can modify much of your Personal Data by editing your account profile information directly.
You may also make a formal request to have Tulsa Metro Jobs rectify any inaccurate, incomplete, or outdated Personal Data on your behalf by sending an email to privacy @ tulsametrojobs.com (remove spaces when sending email) from the email address associated with your account.
The Right to Delete Your Personal Data
You have the right to request that we delete your Personal Data. Also known as the “right to erasure”, Job Seekers may close or permanently delete their account. You are able to delete much of your Personal Data by removing it from your account directly. If you wish to close your account, please click the “close my account” button on your account page.
You may request the permanent erasure of your Personal Data processed by our site by sending an email to privacy @ tulsametrojobs.com (remove spaces when sending email) from the email address associated with your account.
Deletion of your Personal Data may have additional effects on your account. For example, if you have used Tulsa Metro Jobs Apply or Easy Apply to apply to a job listed on our Site or an affiliate site, you may not receive certain communications associated with your application from us or from other users of our Site or affiliated sites. Deletion of your Personal Data does not affect messages we process on behalf of others in connection with their use of our site, and they may continue to have access to all messages sent to or received from you.
By making a Personal Data deletion request, you acknowledge that you will be removed from consideration for all active sweepstakes, contests, prize draws, and other promotions.
Where Tulsa Metro Jobs uses a third-party vendor to process Personal Data controlled by Tulsa Metro Jobs, we will pass on your request to these vendors and make reasonable requests to inform other controllers of your Personal Data of your request.
Please note that a deletion request only affects your Personal Data. If you submit a deletion request against your Employer account, we will only delete your Personal Data, and any non-Personal Data such as information about your company will not be deleted.
The Right to Object to or Restrict the Processing of Your Personal Data
You have the right to object to and to request the restriction of the processing of your Personal Data.
Where we rely on legitimate interests as a legal basis to process your Personal Data, you can object to this processing and request that we no longer process your Personal Data in this way, unless we have compelling legitimate grounds which override your rights.
You also have the right to object to automated processing, including decision-making and profiling, which produce a legal effect or similarly significant effects.
If you wish to make a formal request to object to or restrict the processing of your Personal Data, please email privacy-dept @ tulsametrojobs.com (remove spaces when sending email).
Withdrawing Consent
Where we rely on your consent to process your Personal Data, you have the right to withdraw your consent at any time. Instructions on how to withdraw consent will be explained to you at the time that you are asked to provide your consent.
Opting Out Rights
You may have the right to opt-out of certain Personal Data processing.
If you wish to opt-out of a particular marketing email, you may do so by clicking “unsubscribe” (or an equivalent action) where applicable. Please note that this will only opt you out of that particular type of marketing message. You can access and adjust your marketing subscriptions from your account dashboard (where applicable), or contact us to do so.
In addition, you may opt out of all marketing messages by sending an email to privacy-dept @ tulsametrojobs.com (remove spaces when sending email). We will comply with your request as soon as reasonably practicable, and in accordance with applicable laws.
Finally, please note that we may still send other non-marketing messages to you, such as administrative messages.
The Right to Non-Discrimination for Exercising Your Rights
We will not discriminate against you for exercising any of your rights.
Limitations
These rights may be subject to certain limitations, as provided for by applicable laws in relevant markets. Requests will be completed within the time allotted by relevant regulations, which starts to run from the point of us confirming your request. Where permitted, please note there may be a charge for subsequent requests from the same individual, which will be determined by Tulsa Metro Jobs and only imposed to the extent permitted by applicable law.
Please also note that deleting your Personal Data held by Tulsa Metro Jobs does not affect messages we process on behalf of others in connection with their use of Tulsa Metro Jobs’s Relay Service and they may continue to have access to all messages sent to or received from you.